Introduction

The Code of Ethics and Conduct (“the Code”) is applied to every employee, customer, and supplier of Prodigynet Solutions Sdn Bhd and its subsidiaries (collectively referred to as the “Group”). It is established as a standard to ensure that the working environment and conditions are safe and healthy, workers are treated with respect and dignity, and business operations are conducted ethically.

The purpose of adopting the Code is to ensure all the business activities are in full compliance with the laws, rules, and regulations of the country in which it operates. The Group is open to receiving input from stakeholders for continuous development and implementation of the Code where the best practices are adopted whenever possible.

Our Value

We uphold the highest standards of integrity, transparency, and accountability in the conduct of the group’s business and operations to ensure business sustainability. We are committed to conducting our affairs in an ethical, responsible, and transparent manner.

1) Safety, Health Practices

The company is committed to an injury-free and illness-free workplace that is operated in an environmentally sound manner in compliance with all relevant laws and regulations that protect worker safety and the environment. Employees should perform work in a safe manner.

2) Equal Opportunity for All Employees

The company is an equal employment opportunity employer. Employment opportunities are available regardless of race, sex, religion, national origin, age, disability, or another legally protected status. This principle applies to all aspects of the employment relationship, including recruiting, hiring, training, work assignment, promotion, transfer, termination, and wage and salary administration.

3) Honesty, Integrity, and Fair Play

The Company and its staff are fully committed to the principle of honesty, integrity, and fair play in the delivery of services and goods to the public. All staff should ensure that the business operations, applications for services, procurement, or staff recruitment, are dealt with in an open, fair, and impartial manner.

4) Conflict of interest

Conflict of interest arises in any situation in which an individual is in a position to take advantage of his or her role at the Company for his or her personal benefit, including the benefit of his or her family and friends. Conflict of interest can make it difficult for an individual to fulfill his or her duties impartially and correctly and can exist even if it results in no unethical or improper acts. Even the appearance of improper influence in decision-making may be an issue. A conflict of interest will undermine the values of good faith, fidelity, diligence, and integrity in the performance of duties and obligations expected from the employee.

All employees, customers, and business partners must therefore try to avoid conflicts of interest in the conduct of business.

5) Preserve confidentiality and privacy

Staff is not allowed to disclose any information to anybody without authorization. Staff who have access to or are in control of such information should always provide adequate safeguards to prevent its abuse or misuse. Examples of misuse include disclosure of information in return for monetary awards or the use of information for personal interest. It should also be noted that unauthorized disclosure of any personal data may result in a breach of the applicable legislation on privacy.

6) Acceptance of a gift

It is the policy of this Company to prohibit all staff from soliciting or accepting any advantages from any persons having business dealings with the Company (e.g. clients, suppliers, contractors). Employees who wish to accept any gifts should seek approval from authorized personnel.

Any gifts offered voluntarily to the staff in their official capacity are regarded as gifts to the Company and they should not be accepted without permission. By default, staff should decline the offer if the acceptance could be perceived as against the interest of the company, leading to complaints of bias or impropriety.

Proper records of the applications and permissions should be maintained. Each permission will indicate the name of the applicant; the occasion of the offer; the nature and estimated value of the gift, and whether permission has been granted to retain the gift or disposed of should be signed by authorized personnel.

7) Compliance with the Code

It is the responsibility of every staff member to understand and comply with the Code of Conduct. Every member of the staff shall sign a declaration of Principle for this purpose.

Date: 01 July 2021